Northern College is seeking an Associate Registrar in our Student Services, Institutional Research & Registrar’s Office. The successful candidate will possess outstanding interpersonal and customer service abilities in addition to excellent written and verbal communication capabilities. They must possess strong project management skills, and well-developed presentation, and organizational skills. In addition, they must be proficient in the Ontario College Application System, student and enterprise administration systems (MIS), and Microsoft Office Suite.

At Northern College, we’re committed to the ongoing success and development of everyone who passes through our learning spaces, whether they be our students, employees or community members. We believe in investing in those who invest in us, constantly working to build a collaborative and friendly working environment while offering top tier benefits and generous pension packages to our eligible full-time employees with purposeful, rewarding work, supportive supervisors and positive, engaged work teams.

Reporting to the Executive Director, Student Services, Institutional Research & Registrar, the successful candidate will be responsible for leading and directing the performance of the Registrar’s Office (RO) operations. This includes the College’s admissions, records, student fees, and transcribing functions, transcript and credential production, enrolment services, and liaising with Student Services on registration and financial aid functions. The incumbent provides strategic direction and oversight to staff who are ensuring the overall performance and effectiveness of processes and services to support meeting departmental objectives, the College’s strategic priorities, and enrolment targets.

What you will be doing:

• Provide team leadership and strategic direction for the services offered in Admissions and the Registrar’s Office through the development, enhancement, and ongoing management of Registrarial and Admissions Services college-wide, systems processes and services that support admissions, registration, fees collection, record keeping, enrolment management, audit, and convocation for all post-secondary programs as well as student success initiatives and services;
• Oversee the tuition and ancillary fee development cycle in preparation for presentation to the Board of Governors by the Executive Director Student Services, Institutional Research & Registrar;
• Develop, implement and monitor processes to ensure that enrolment targets are met with a collaborative approach across the institution;
• Directs the functions related to admission and recording of all students/clients enrolled in college programs, ensuring that Ministry of Colleges, Universities, Research Excellence and Security (MCURES) and college policies are adhered to and that proper records – both financial and academic – are maintained for all students/clients of the college;
• Certifies the authenticity of student records and transcripts ensuring compliance with academic and graduation requirements and is responsible for overseeing the production of transcripts, diplomas and certificates;
• Assists with Strategic Enrolment Management & Marketing (SEMM) initiatives through enrolment and retention strategies and the use of proactive institutional research reports and analytics. Works collaboratively with all pertinent departments to support and foster a culture of SEMM;
• Liaises with Ministry of Colleges, Universities, Research Excellence and Security (MCURES) Colleges Ontario, and the Ontario College Application Service (OCAS) and ensures compliance with reports, policies and guidelines, as well as any other relevant ministries or agencies, as delegated by the Executive Director Student Services, Institutional Research & Registrar; and
• Administers and manages the overall operations of the Enrolment Audit. Supervises all employees involved in the enrolment audit process.

A detailed job description is available from the Human Resource Services department.

What you will need to be considered:

• 4-year Degree in Business Administration, Public Administration, Social Sciences, International Relations/ Business or other related/relevant field of study;
• Minimum five (5) years of experience in a Registrar’s Office environment (or similar), in a position that includes exercising leadership skills and decision-making responsibilities, and sound knowledge of institution’s procedures, policies and student information system;
• Demonstrated knowledge of the Ontario Postsecondary and Secondary School systems;
• Strong understanding of the admissions elements of a student information system;
• Working knowledge of databases, good knowledge of College programs; and
• Valid Driver’s License

What Northern has to offer:

• Defined benefit pension plan;
• Professional development opportunities;
• Wellness programs;
• Employee Assistance Program;
• Tuition assistance;
• Generous vacation and holiday closure;
• Group insurance benefits (medical, dental, life insurance, LTD, etc.); and
• Relocation expense reimbursement.

The incumbent may be required to provide a criminal reference check.

As part of Northern College’s action on reconciliation, the College recognizes its responsibility to make a difference through increasing the number of Indigenous employees who work in the academic field. We encourage applicants who identify as Indigenous to apply.

Northern College is committed to an inclusive, barrier-free selection process. To request reasonable accommodation at any time during the selection process, please contact the Human Resource Services department. Information received relating to accommodation needs of applicants will be addressed confidentially.

Northern College values diversity and is an equal opportunity employer.

We thank all applicants for their interest in Northern College, only those to be interviewed will be contacted.

To apply, submit your covering letter and resume online at  www.northerncollege.ca/careers/

CLASSIFICATION: Administration

STATUS: Full Time

STAGE: Internal/External

CAMPUS: Timmins

START DATE: November 1, 2025

SALARY RANGE: $ 87,240 to $ 109,049 (Payband 10)

COMPETITION#: 25-19

CLOSING DATE: July 16, 2025