Position Type: Part-Time Contract (18-Month Maternity Leave)
Compensation: $20.00 per hour
Schedule: 15 hours per week
Start Date: As soon as possible
Reports to: Executive Director


Summary

Literacy Network Northeast is seeking a highly organized and motivated Program Assistant to support the smooth and efficient operation of our organization. This hybrid role combines remote work with in-office responsibilities and may occasionally require attendance at conferences, workshops, or community events.

Activities and Responsibilities
General Support

• Provide administrative and operational support to the Executive Director, ensuring smooth day-to-day functioning of the organization.
• Conduct research and offer information or referrals to appropriate programs and services that align with community needs.
• Support special projects, including preparing reports, managing documentation, and maintaining organized filing systems.
• Coordinate meetings and professional development activities, handling scheduling, logistics, and communication with participants.
• Record and distribute meeting minutes in a timely and accurate manner.
• Draft and edit reports, correspondence, and Northern Network e-blasts, ensuring clarity, consistency, and alignment with organizational messaging.

Social Media and Communication

• Coordinate with the organization’s web host to communicate updates and ensure website content remains current and relevant.
• Create, schedule, and manage content across social media platforms to enhance engagement and visibility.
• Foster and maintain effective communication with literacy delivery agencies, service providers, and the general public to support collaboration and outreach.

Data and Office Management

• Complete data-related tasks using provided templates, ensuring accuracy and consistency.
• Manage incoming and outgoing mail, maintain well-organized paper and electronic filing systems, and ensure records are kept up to date.
• Order office supplies, monitor inventory levels, and handle light errands such as picking up materials or delivering documents.


Skills and Qualifications

• Proven experience in an administrative support role, preferably in a nonprofit or community-based setting
• Strong organizational and time management skills, with the ability to prioritize tasks effectively
• Proficiency in Microsoft Office Suite and other commonly used computer programs
• Strong knowledge in Microsoft Excel
• Familiarity with social media management and digital content creation
• Excellent written and verbal communication skills
• Ability to build and maintain positive working relationships with colleagues, partners, and the public
• Professional demeanor, sound judgment, and a high level of dependability
• Bilingualism (English and French) is considered a strong asset


Hybrid Work Environment: This is a hybrid position, offering a combination of remote work and in-office responsibilities. While many tasks can be completed remotely, the Program Assistant will be expected to attend in- person meetings, conferences, and events as required. Additionally, certain duties such as filing, mail handling, and errands will need to be completed on-site.


Application Instructions:

Please submit your resume and cover letter to marissa.nolet-chartrand@literacynet.ca by end of day on September 19, 2025. We thank all applicants for their interest; however, only those selected for an interview will be contacted.


Literacy Network Northeast (LNN) is committed to fostering an inclusive, equitable, and accessible workplace that embraces diversity and ensures everyone feels valued, respected, and supported. We are dedicated to building a team that reflects the communities we serve. We strongly encourage applications from individuals who identify as Indigenous, members of visible minority groups, and persons with disabilities. Applicants are invited to self- identify in their application if they wish.



330 Second Avenue, Suite 104
Timmins, ON, P4N 7C2
705-288-5336